Tēnā koutou katoa,
Due to the uncertainty of COVID-19, the 2021 AGM will be held via Livestream on Saturday, 20 November 2021 at 10:00 am.
The AGM will cover:
- 2020 AGM Minutes
- Chairman’s Report
- Operations Report
- Financial Report
- Appointment of Auditors
- Resolution concerning Mangamāwhitiwhiti Guarantees
- General Business
To participate in the AGM and receive the Livestream link, you will need to pre-register before 4.00 pm this coming Wednesday, 17 November 2021.
To pre-register you will need to;
- visit our website tst.maori.nz/agm
- enter your Member Number
- enter your full name, date of birth and email address.
Following is a link to an electronic copy of the 2021 Annual Report for viewing on your electronic device. Hard copies can be requested via the pre-registration form and are available for collection at our office if required – 81 Horomātangi Street, Taupō.
To help with accessing the Online AGM we have also prepared a User Guide, which is shown below.
If you cannot attend the AGM, please submit apologies to the office via phone (0800 889 427) or email email@example.com.
We look forward to hosting you online in the coming week.
Nāku noa nā,
Tūwharetoa Settlement Trust
ONLINE AGM USER GUIDE
Why are we having an Online AGM?
We are holding our AGM online to mitigate the risk of COVID-19 spreading within our community. By allowing you to log in and view the Online AGM from the safety of your own kāinga we remove the need for whānau to travel and gather in large numbers, which is where the risk of spreading the virus increases.
What’s different in an Online AGM?
Our Online AGM will run similar to the kanohi ki te kanohi AGM. We have an agenda that we follow, an Annual Report that we will present, resolutions that we will ask you to vote on and at the end of the presentations registered members will be able to ask questions. The major difference is that this is all carried out online, through the use of technology.
What EQUIPMENT will I need to access the Online AGM?
You will need a device that is capable of connecting to the internet. This could be a phone, a tablet computer or a desktop computer. You will also need a good internet connection or strong signal as this will help to ensure that the video doesn’t stop halfway through the Online AGM.
What do I need to do before the Online AGM?
Before the AGM you will need to pre-register on our website by visiting – www.tst.maori.nz/agm. This helps us to ensure that only registered members have access to this Online AGM.
Here we will ask you to confirm;
- Your Member Number
- Your First Name and Last Name
- Your Date of Birth and
- Your email address
In the pre-registration form you will also be given an opportunity to;
- request a hard copy of the 2021 Annual Report and
- submit questions to the Trustees for the Question and Answer section of the Online AGM.
Once you have submitted your pre-registration, a copy of your response will be sent to our team and within 2 days of the AGM our team will send out an email containing;
- an internet link to the Online AGM and
- a password that you will need to enter when logging in to the Online AGM.
Pre-registrations will close 48 hours before the Online AGM start time.
What do I need to do on the day of the Online AGM?
On the day of the Online AGM you will need to;
- Open the Online AGM internet link – www.avpeople.co.nz/tst
- Sign in to the Online AGM by entering;
- the password (as emailed to you by our team within 2 days of the AGM)
- clicking SUBMIT
- Sign into Slido, the software that allows you to vote on resolutions and ask questions, by entering;
- your email address
- your Full Name
- clicking JOIN EVENT
- A 4 digit verification code will be sent to your registered email address and you will need to enter this into Slido.
Once you have done this you should now be logged in to the Online AGM.
What if I need help?
If you need help please call us prior to the event on 0800 TUWHARETOA and we will do our best to show you how to connect to the Online AGM. If you are not familiar with Online AGM’s we recommend that you ask one of your whanau to help you out and try and connect to the event at least 1 hour before the planned start. This will give you time to fix any issues before the event begins.